Document Recording

The Vault is currently open to the public with no appointments required.

  • No food or drink other than bottles with secure caps may be brought into the Vault.
  • A copier is available for self-service use in the Vault. Please confirm with staff that your firm account information has been added to the copier login list.
  • As of January 3, 2022, we began indexing as written on the document rather than using our standard abbreviation list and frequent party names.  Lists of standard abbreviations and frequent parties can be found here for your reference.  Please note that this may affect your search process.

 

Document Recording Standards

The Kentucky County Clerks Association has formally adopted the Property Records Industry Association (PRIA) standards for Real Estate Document Formatting as of January 1, 2020. 

Legibility Standards are as follows:

Paper weight:                                        20 lb

Paper size:                                             8 ½ x 11 preferred; 8 ½ x 14 accepted

Paper color:                                          White; no water marks

Staples or binding:                               None

One or two side print:                         One side only

Impression Seals:                                 None allowed (unless inked)

Colored highlight markers:                 None allowed

Margins:                                                Top 3” of first page recommended for Recorder use, especially on right side of page (not recommended on last page); all other margins 1”

Ink color:                                               Black preferred, with dark blue signatures

Font:                                                      10-point Times New Roman or equivalent

Spacing:                                                9 lines per inch maximum

Adopted by PRIA Board of January 13, 2016, http://www.pria.us