Document Recording

 The Vault is currently open by appointment only:

  • Appointments are available from 8:00 a.m. - 4:30 p.m. You may schedule concurrent appointments. Several missed appointments may result in future appointments being cancelled.
  • Masks are required.
  • No food or drink other than bottles with secure caps may be brought into the Vault.
  • You are responsible for cleaning your workstation with the provided materials prior to your departure.
  • A copier is available for self-service use in the Vault. Please confirm with staff that your firm account information has been added to the copier records. All copies must be made prior to the end of your appointment time.
  • Check-in is at the 1st floor entrance at 162 E. Main Street. If you leave the building during your appointment, you must come back through the check-in entrance.


Document Recording Standards

The Kentucky County Clerks Association has formally adopted the Property Records Industry Association (PRIA) standards for Real Estate Document Formatting as of January 1, 2020. 

Legibility Standards are as follows:

Paper weight:                                        20 lb

Paper size:                                             8 ½ x 11 preferred; 8 ½ x 14 accepted

Paper color:                                          White; no water marks

Staples or binding:                               None

One or two side print:                         One side only

Impression Seals:                                 None allowed (unless inked)

Colored highlight markers:                 None allowed

Margins:                                                Top 3” of first page recommended for Recorder use, especially on right side of page (not recommended on last page); all other margins 1”

Ink color:                                               Black preferred, with dark blue signatures

Font:                                                      10-point Times New Roman or equivalent

Spacing:                                                9 lines per inch maximum

Adopted by PRIA Board of January 13, 2016,